Key Responsibilities:

This person must manage competing priorities in a fast-paced environment, including:

• Being a partner to the Global Head by understanding strategic priorities, key relationships, specific needs and then advise and make recommendations to best support the Global Head; and representing the office and the department in a positive light through great follow-through skills, communications and sound judgement.
• Proactive management of Global Head calendar across multiple time zones, including understanding priorities, helping with preparation in advance of meetings and making sure that all business needs are coordinated; respond to requests by gathering and providing information.
• Coordinating domestic and international travel for the Global Head.
• Manage sensitive matters with a high level of confidentiality and discretion.
• Schedule meetings for the PK Sciences Leadership Team as needed and oversee meeting logistics and room bookings. Send invitations, manage catering and request AV support (as needed).
• Plan and coordinate onsite and offsite events and meetings within a budget, including the organization of internal and external global meetings, videos, and conference calls.
• Prepare and submit expense reports and monitor approval flows relating to travel and other expenses as well as for invited speakers and consultants.
• Collaborate on other departmental or ad hoc requests as needed, and cover for other admins as needed.

Essential Requirements:

• This position will be located at the Cambridge, MA site and will not have the ability to be located remotely. This position will require 0-2% travel as defined by the business (domestic and/ or international).  
• High school diploma required. Associates or Bachelor’s degree preferred or equivalent relevant experience.
• 8+ years of experience in providing administrative support to executive-level managers, with preference for experience in a large complex multi-national company ideally in life sciences.
• Proficiency with Word, Outlook, Excel, PowerPoint, SharePoint and Zoom. General affinity for information technology and for learning new software.
• Excellent communication skills including a sound command of verbal and written English; additional languages appreciated.
• Ability to write and to proofread email messages and other documents. Proven ability to draft formal emails to external and internal stakeholders.
• Discretion to handle confidential and sensitive information, including personnel issues, sensitive negotiations with external parties, patient information, and other legal documents.
• Proven track record of excellent service-oriented interpersonal skills, used to successfully develop effective, collaborative relationships across a diverse, global organization. You consider the impact of what you write and say and how your language affects others. You enjoy and work successfully with others that have different nationalities, languages, thinking styles and approaches to work.
• Pro-active, results-driven self-starter; good planning, prioritization, problem solving and organizational skills; thoughtful and cooperative team colleague, flexible and adaptive to change; resilient and enthusiastic, responding constructively to different ideas and input.
• Independent working style, well organized and committed with a strong sense of responsibility.
• Ability to handle the stress involved in managing complicated schedules for an executive in a complex environment with frequently required changes and adjustments, including the ability to prioritize and handle multiple tasks in a timely fashion.
• Self-motivated and resourceful personality that searches for ways to anticipate needs and to conceive of alternatives and potential solutions to occasionally difficult and often changing scheduling, interpersonal, and travel needs.

Desirable Requirements

• A curious mind and proven instinct to find creative new approaches and apply them successfully.
• You embrace change and seek opportunities to grow professionally. You are open to diverse perspective and eager to expand skill sets.
• MS Teams experience. 

The salary for this position is expected to range between $63,600 and $118,200 per year.

The final salary offered is determined based on factors like, but not limited to, relevant skills and experience, and upon joining Novartis will be reviewed periodically. Novartis may change the published salary range based on company and market factors.

Your compensation will include a performance-based cash incentive and, depending on the level of the role, eligibility to be considered for annual equity awards.

US-based eligible employees will receive a comprehensive benefits package that includes health, life and disability benefits, a 401(k) with company contribution and match, and a variety of other benefits. In addition, employees are eligible for a generous time off package including vacation, personal days, holidays and other leaves.